Board Officers and Directors 2025-2026 

Caitlyn Drake, Chairperson

Tia Grimaldo, Vice Chair & Director of Marketing

Cynthia Kartchner, Director of Finance

Christine Ralston, Director of Youth Programs

Nicole Robinson, Casting Manager (Officer) Excused

Krystin Taylor Ralston, Volunteer Coordinator (Officer) 

*Vacant*, Social Media Specialist (Officer) Sierra Turner resigned via email on 1/7/25.

*Vacant* , Fundraising Manager (Officer) 

*Vacant*, Community Chairs 

Agenda

Last Meeting Follow-up

1.  Updated Financials

New Business

1. Annual Review of Bylaws and Board Responsibilities- read by Cait Drake
2. Review ACC 2024 presented by Chris Ralston & Cynthia Kartchner
3. Switching to Ludus for ticketing, registration, backend etc. presented by Chris Ralston
4. YSC 2025 “Sword in the Stone” Budget Proposal by Chris Ralston

Action Items 

• • New Term Appointments for Directors & Officers
    Resignations: Sierra Turner as Social Media Specialist
    Extensions: Christine Ralston as Director of Youth Programs, Tia Grimaldo as Vice Chair, Cynthia Kartchner as Director of Finances, Caitlyn Drake as Chairperson
    New Office: Taylor Ralston as Social Media Specialist

• Vote on ACC 2025 Location and Dates December 12th/13th at CLV
  Motioned by: Cait Seconded: Chris Votes:  4/4

• Vote on YSC 2025 Budget $6,400 

Motioned by: Chris Seconded: Cynthia Votes:  4/4

• Vote on TMTR Location and Budget –ON HOLD UNTIL NEXT MEETING

Motioned by: Seconded: Votes:  /4

• Vote on joining Vail Chamber of Commerce sponsored by Roger LaFaye

Motioned by: Cait Seconded: Chris Votes:  0/4
The board would like to gather more information and vote at a future time.

Open Floor Discussions

1. Golf Tournament Planning Committee and Timeline w/ Roger LaFaye
   5-6 months out for planning; Mid-May time frame; Select a golf course- 49ers Country Club or Sam Enacio potentially; Payment to the course from the entries; Another organizer (Rico) is willing to help us get started with guidance; $20-25K potential for earnings; Roger has a list of golfers willing to participate; Need to organize committees to delegate tasks, get sponsors, obtain raffle items, tee box sponsors, and oversee planning; Tucson Roadrunners, UofA, Cardinals, 30+ businesses are willing to help with raffles; Will need to recruit volunteers for day of operations; Silent auctions, raffles, luncheon, sponsors for holes, goodie bags; 
2. DCTC Kids & Mini’s Clubs Low registrations as of 1/8/24; Don’t give up! **Chris will make flyers. Cait – get permission to distribute
3. Vail Pride Day on February 15th Tia has filled out the form and will submit payment. Schedule shifts for coverage at the booth (Tia). Paper crowns, prize wheel, cast members in costume w/ flyers.  **Sat, Nov 2nd Vail Fest.**
4. Spring Workshop Series- Potential dates/times/location Two week series “Pre-camp” 
5. YSC 2025 Production team – 

Next Meeting Agenda Items

• Revisit joining the Vail Chamber of Commerce. 
• TMTR

Next Meeting Scheduled for:

Month, February 10th at 7:00 pm