Board Meeting April 7th 2025

DCTC Board Meeting

Monday, April 7th 2025

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Board Officers and Directors 2025-2026 

Caitlyn Drake, Chairperson

Tia Grimaldo, Vice Chair & Director of Community Outreach

Cynthia Kartchner, Director of Finance

Christine Ralston, Director of Youth Programs

Nicole Robinson, Casting Manager (Officer) Excused

Emily Scharmann, Volunteer Coordinator (Officer) Excused

Krystin Ralston, Social Media Specialist (Officer) Participated via Google Meets

*Vacant* , Fundraising Manager (Officer) 

*Vacant*, Community Chairs 

Agenda

Last Meeting Follow-up

  1.  Revisit joining the Vail Chamber of Commerce presented by Caitlyn Drake
    Board members individually researched benefits of joining the chamber and feel at this time, the cost does not justify the potential networking opportunities the chamber may provide. 
  2. TMTR Budget and Timeline presented by Caitlyn Drake
    The Mouse That Roared budget will be ~$5000 and performed at SUSD Auditorium September 19th & 20th. Major budget needs are performance venue and licensing rights. Auditions to be held at the beginning of June with rehearsals starting in July. Caitlyn Drake to direct with Cynthia Kartchner as AD, Raedin Ralston as SM, Christine Ralston as Costume Lead. All other production roles TBD. 

New Business

  1. YSC & Workshop Registrations update presented by Christine Ralston
    Current numbers are 39 registered students; Waitlist is open with several children waiting for offers. We must reach at least 10 students more in order to double cast the show. Waitlist will close by the end of the month if not filled. 
  2. YSC Budget Increase & Performance Venue presented by Christine Ralston
    Due to the change of location to SUSD Auditorium from the original requested location of Mica Mountain HS, the camp operating budget has increased ~$500. The new venue offers more inclusions in the pricing and has a larger seating capacity. 
  3. Golf Tournament update presented by Cynthia Kartchner
     The goal is to reach 100 golfers by the day of the tournament, which is just over a month away. 
  4. Ludus Fee increase to cover products presented by Cynthia Kartchner
    Ludus Fees will increase from 5%+$.80 to 5%+$.90 for the addition of marketing upgrade and website embedded widget. These products will negate the need for MailChimp and allow our website to display our box office portal on our own domain.

Action Items – 

  • Resignations: Niki Robinson as Office of Casting Manager
  • Vote on YSC 2025 Budget Increase – Passed

Motioned by: Chris Seconded:Cait Votes:  4/4

  • Vote on TMTR Location and Budget – Passed

Motioned by: Cait Seconded: Cynthia Votes:  4/4

  • Vote on joining Vail Chamber of Commerce sponsored by Roger LaFaye -Denied

Motioned by: Tia Seconded:  Chris Votes:  1/4

  • Vote on increasing Ludus fees to cover additional product use – Passed

Motioned by: Cynthia Seconded: Tia Votes:  4/4

Open Floor Discussions

  1. Social Media Campaign – Please send ideas for content & use the Social Media Request spreadsheet to make requests for upcoming events, productions, etc. Taylor will actively work on increasing the variety and quality of content we are producing. 
  2. Finding new community events to attend. 

Next Meeting Agenda Items

  • Golf Tournament – Golf Tournament Committee will meet separately prior to the next board meeting and will report back on current standings. 

Next Meeting Scheduled for:

Monday, May 5th at 7:00 PM